Guild Officer Information and Forms

Forms

 

CNCH must file an aggregate Raffle Report annually with the state for all guild raffles that take place from September 1 through August 31.  If your guild holds a raffle or opportunity drawing (any event that sells tickets to win something),  there are specific regulations regarding raffles.  

All raffles must comply with the “90/10 rule” where 90% of the proceeds must go to charity and only 10% of the proceeds may be expended winnings or raffle related expenses. This is very difficult to achieve, obviously, unless all, or nearly all, of the prizes are donated, in addition to getting the ticket sales proceeds. You may recall “50/50” raffles where you award 50% of the raffle proceeds as a prize to the winner? They are now are illegal in California for a charitable entity to conduct under these new rules. They don’t comply with the 90/10 rule. So, if you plan to purchase prizes or award cash from the proceeds of the raffle ticket sales, it is very likely you cannot meet the 90/10 rule.

More information regarding raffles is available here:  https://oag.ca.gov/charities/raffles
 
In order to comply with filing the annual report, each guild that holds a raffle must submit the following form to the Administrative Assistant by August 31 of each year.  Attached is a template for your use.  Please rename the file to include your guild name and date prior to saving and sending.  You can email it to:  advisory@cnch.org  or mail to:  Erin Maclean, Administrative Assistant, PO Box 191119, Sacramento CA 95819
 
2.  Requesting Insurance for a Guild Event (no template, but info only)
 
Liability insurance is available to guilds for their monthly meetings (if required by the venue), and any event held by the guild during the year.   Please request the certificate of insurance by contacting the Administrative Assistant with the following information:
 
  • Name and Description of Event
  • Date, Time, and Location of event
  • Does the venue need to be named as Additionally Insured?
  • Certificate Holder (usually the venue or venue owner)
  • Contact person and information for both the Guild and the Venue 

If you are unsure of the information required, please contact your venue and ask them.  Any information left out or that is incorrect will result in having to resubmit the request to the insurance broker and will take additional time.  

Please allow two weeks for processing.  
 
 
 
3.  Guild End of Year P&L Template for guilds that don’t file the postcard with the IRS.
 
Guilds that don’t file their own tax info via a postcard with the IRS must file through CNCH.  The information for the previous fiscal year (July 1 though June 30)  that is required is on the form below.   It is due to the Administrative Assistant no later than September 30 of each year.   You can email it to:  advisory@cnch.org  or mail to:  Erin Maclean, Administrative Assistant, PO Box 191119, Sacramento CA 95819
 
Categories shown are a suggestion and typical guild categories.  If your guild has other categories, feel free to add them and likewise, delete categories not in use.  
 
Please rename the file to include your guild name and date prior to saving and sending.